PROCEDURES FOR MINISTRY GATHERINGS
The following are required steps for use of Facilities

1. Contact Jeanne Ryan to verify the date and space you are requesting is available. Schedule the date and space with Jeanne.
2. If specific furniture arrangements are required, send written request to William O’Brien. Request should be sent 10 days prior to the event. If the furniture arrangement is different from our usual arrangements, please attach a drawing of your preferences.
3. If audio-visual equipment is required, it is the responsibility of the ministry to have contacted assistance for the equipment. It is recommended that each ministry using the electronic equipment designate a member of the ministry to learn how to set up the equipment and shut it down, including the removal of batteries. Currently there is no administrative staff available to assist in this procedure.
4. Ministries using the kitchen should discuss with Kitchen Ministry Lead, Christine Mimms. Coffee is provided by the Parish. Food is provided only if the ministry budget allows. The kitchen must be thoroughly cleaned and left in the condition it is found.  Ministries using table linens are responsible for laundering the linens and returning within five working days.
5. Checks for speakers, meals etc. (already approved in your budget) should be made in writing for a specific vendor and amount.) Check requests for all ministries except Women of Sacred Heart and Knights should be given to Ministry Coordinator. All requests for checks must be made on the Sacred Heart Church Check Request Form, noting the general ledger or account number.
   
   Approved: William O’Brien, Director of Finance and Operations
   Copy to: Jeanne Ryan, Christine Mimms

Reimbursement checks must be accompanied with a receipt. Should you not have a receipt use the “No Receipt Form” available in the Church office. Please allow five working days for processing.